Privacy Policy – Fit Finance

2. Information We Collect

We collect different types of information in order to provide and improve the Services.

2.1 Information you provide to us

Account details: name, email address, password, and other details when you create an account or sign up for early access.
Business information: company or organization name, VAT number, billing details, and other profile information you choose to provide.
Financial records you upload or create: such as invoices, expenses, customer records, and other accounting or KPI data you input into the Services.
Support and communication: messages, requests, and any information you send us via email, chat, or support forms.

2.2 Information collected automatically

Usage data: pages visited, features used, time spent in the app, click paths, and general interaction with the Services.
Device and technical data: IP address, browser type and version, operating system, device identifiers, and basic diagnostic data.
Cookies and similar technologies: small data files used to remember your preferences, keep you logged in, and help us understand how the Services are used. For more details, see our Cookies section below.

2.3 Information from third parties

We may receive information about you from third-party providers, such as authentication providers, payment processors, or analytics tools, when you authorize these connections or when they are necessary to operate the Services.

3. How We Use Your Information

We use the information we collect for the following purposes:

To provide, operate, and maintain the Services.
To create and manage your account and workspaces.
To process and store your invoices, expenses, KPIs, and related financial data as part of the core functionality of the Services.
To personalize your experience and show relevant content and settings.
To communicate with you about updates, security alerts, and support.
To analyze how the Services are used, improve performance, and develop new features.
To comply with legal obligations and enforce our Terms of Use.

4. Legal Basis for Processing (where applicable)

Where data protection laws (such as the EU/EEA General Data Protection Regulation – GDPR) apply, we process your personal data under one or more of the following legal bases:

Contract: when processing is necessary to provide the Services, maintain your account, or fulfill our agreement with you.
Legitimate interests: to improve the Services, secure our systems, prevent abuse, and communicate reasonable updates, provided these interests are not overridden by your rights.
Consent: when you explicitly agree to specific processing (e.g., certain marketing communications). You can withdraw consent at any time.
Legal obligation: when we must process data to comply with laws or regulatory requirements.

5. How We Share Your Information

We do not sell your personal data. We may share your information with:

Service providers and processors: trusted third parties who host our infrastructure, provide analytics, email delivery, payment processing, or customer support, and who process data on our behalf under contractual safeguards.
Professional advisors: lawyers, accountants, or auditors when reasonably necessary for business, compliance, or legal reasons.
Legal and regulatory bodies: when required by law, court order, or to protect our rights, users, or the public.
Business transfers: in connection with a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction, subject to appropriate protections.

6. International Data Transfers

Depending on your location and our infrastructure, your data may be processed in countries that may have different data protection laws than your jurisdiction. Where required, we implement safeguards such as contractual data protection clauses to protect your information when it is transferred across borders.

7. Data Retention

We retain personal data for as long as necessary to provide the Services, comply with our legal obligations, resolve disputes, and enforce our agreements. You may request deletion of your account and associated data, subject to any legal requirements to retain certain records (for example, for tax or accounting).

8. Data Security

We use reasonable technical and organizational measures to protect your information against unauthorized access, loss, misuse, or alteration. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

9. Your Rights and Choices

Depending on your location and applicable law, you may have some or all of the following rights with respect to your personal data:

Right to access and obtain a copy of your personal data.
Right to request correction of inaccurate or incomplete data.
Right to request deletion of your data in certain circumstances.
Right to restrict or object to certain types of processing.
Right to data portability, where technically feasible.
Right to withdraw consent at any time, where processing is based on consent.
Right to lodge a complaint with a supervisory or data protection authority.

To exercise these rights, please contact us using the details in the “Contact Us” section below. We may need to verify your identity before responding to your request.

10. Cookies and Similar Technologies

We use cookies and similar technologies to operate the Services, keep you logged in, remember your preferences, and analyze usage. You may be able to control cookies through your browser settings or cookie banners where available, but disabling certain cookies may affect the functionality of the Services.

11. Children’s Privacy

The Services are not directed to individuals under the age of 18, and we do not knowingly collect personal data from children. If you believe that a child has provided us with personal information, please contact us so we can take appropriate steps to remove such information.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, the Services, or legal requirements. When we make material changes, we will take reasonable steps to notify you, such as updating the “Last updated” date, posting a notice in the app, or sending you an email.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, you can contact us at:

Fit Finance – Privacy [Add company legal name here] [Add postal address] Email: [add-contact-email]

1. Scope of this Privacy Policy